Presentation Room Application
PDAC 2025 Presentation Room Application
Location: All Presentation Rooms are located in the North Building of the Metro Toronto Convention Centre (MTCC) on Level 200
Rental dates: March 2-5, 2025
Duration: Available for half day (8:00 am – 12:00 pm or 2:00 pm - 6:00 pm) or full day (8:00 am – 6:00 pm) rental
NOTE: Once submitted, you will not be able to return to this entry. If we receive more than one submission, the most recent version will be used.
Rental fee
HALF DAY RENTAL: $4,336.28 + $563.72 HST = $4,900.00 CAD
FULL DAY RENTAL: $8,495.58 + $1,104.42 HST = $9,600.00 CAD
Rental Inclusions
Services available at an additional cost
- Audio visual, including equipment, Automatic Speech Recognition (ASR) and technical support (exclusive provider)
- Food and Beverage (exclusive provider)
- Lead retrieval (exclusive provider)
- Furniture/décor rentals (outside of standard room set up)
Please note: Audiovisual equipment and catering are not included in your rental fee. Once the room rental has been confirmed, PDAC will provide contact information for the vendors noted above.
Click here to view floor plans with simultaneous interpretation booths
Click here to view floor plans without simultaneous interpretation booths.
Please complete the form below
Terms and Conditions
1. Payment Policy
Once the Application is submitted to PDAC, it will undergo an approval process. Approved Renters will receive an email confirmation with their room assignment and an invoice. Once received, the Renter has 10 business days to submit full payment. Failure to submit full payment within 10 business days of the invoice date constitutes a cancellation of the Reception Room booking. Full payment is required to guarantee a Reception Room booking. Applications are processed based on the date and time they are received.
An approved Reception Room application without full payment is considered a tentative hold. If PDAC is approached by another organization interested in a booking that is currently on a tentative hold, PDAC will notify you and you will have 10 business days to submit the full payment. Failure to submit payment by the end of this period will result in the cancellation of the Reception Room booking without further notice.
Renters will not receive any marketing benefits until full payment is received.
2. Cancellation Policy
A Renter will be eligible for a refund less a $100 administrative fee, if a cancellation is received in writing within two weeks of the payment date. After the two week period, no refunds will be issued. Payments made after December 20, 2024, will not be eligible for a refund.
3.Insurance Coverage
Protecting your property and those attending your reception is your responsibility.
All Presentation & Reception room renters must make arrangements to carry property and liability insurance for a minimum of $5,000,000. Many insurance companies offer a Certificate of Insurance through your existing policy, upon request. You may purchase the required insurance online through exhibitorinsurance.com. A registration form will be included in the Presentation and Reception Room manual, which will be distributed in mid August. All renters must be able to show proof of coverage upon request.
4. Distributing or Soliciting
Demonstrations, ceremonies, posters/signs, literature and other materials distributed by Renters must be confined to the room or the registration table outside your room during the rental period.