Short Course Presenter Agreement

Please read and complete the form below to provide the PDAC information to assist in the logistics and budgeting of your Short Course.

After you provide this list, I will send each presenter a link to the Short Course Presenter Agreement, and request they review and sign off on it.

There are two options for PDAC course manuals:

1. Digital only
2. Printed and digital

A digital version must always be made available and PDAC encourages you to offer your course manual digitally only. Attendee feedback has indicated that printed manuals are not preferred, and reducing paper waste is part of PDAC’s commitment to sustainability.

Digital manual options:

The course manual can be made available for download pre or post convention, along with any other handout materials as desired. Electrical outlets can also be arranged for attendee laptops, should the digital manual be required during the course.

You may also opt to offer your manual digitally only and provide print handouts or worksheets for attendees.

Please select one from each category to indicate which you prefer:

Section A - Digital Manual

Section B - Printed Handouts

Section C - Digital Handouts

Printed manual options:

If a print version of your course manual is required, please note the following:

• Printed manuals are a colour copy of the course’s PowerPoint presentations. The PDAC will produce this for you and your attendees at no cost to you.
• Manuals are printed double sided with 2 slides per page in colour
  • 16:9 (widescreen) is the format required for slides by the MTCC (venue), and is what we will also use in the manual
• The maximum number of pages for course manuals is 150 numbered pages (300 slides max, at 2 slides per page) and manuals are coil bound and sections are divided by slip sheets
• If your course presenters have more than 300 slides they wish to share with registrants, we ask that you consider including only a selection of slides in the printed manual, and then including the remaining slides/information in the digital version only
  • Please share this detail with your presenters and divide up the number of slides accordingly

Please confirm:

Approximately how many slides do you think the print manual will contain?

It is very important you think carefully about this as 150 pages is the maximum amount of pages for a coil bound manual. We will also use this number in our course budgets and therefore will be unable to significantly increase the number of pages we print at a later date.

Section A - Digital Manual Slides

Section B - Digital Manual Download

Section C - Printed Handouts

Section D - Digital Handouts

4. Audio Visual (AV) and room set-up:

We will have your room set with standard audio visual equipment:

• PerfectCue (remote that advances slides) with laser pointer
• Preview monitor
• Screen
• Projector
• Laptop (for AV technician to use to project your slides on screen)
• Podium
• Microphones (1 floor, 1 podium, 1 wireless lavaliere, 2 tabletop)
• Onsite AV technician

We will have your room set with a standard room set-up:

• Head table (skirted) with chairs (for all presenters) on stage at the front of the room
• Seating for all registrants – floorplan to be determined by the question below
• Coat rack
• Water cooler with cups (for registrants)
• Water jug and cups on head table for presenters
• Check in table outside room (staffed by PDAC)
• Tables outside room for breakfast and coffee break food and beverage
• Separate room set up appropriately for seated, plated lunch (for full day courses)

Note that we generally recommended classroom or banquet style seating for Short Courses so that your attendees have a table top to write on.