Career Opportunities

Hiring Range: $56,000 – $68,000 on an annual basis (one-year fixed-term contract). Placement within this range is based on relevant experience and internal equity.

Position Context: This posting is for a current vacancy.

Working Arrangement: Hybrid, attendance at the office required 1–2 days per week, plus in-person meetings and on-site attendance for required events.

Position Overview

Serving as a critical link between the organization and its members, the Membership Coordinator supports PDAC’s membership operations by providing day-to-day administrative and database support, coordinating membership communications, and ensuring the accurate and efficient delivery of membership processes.

Reporting to the Manager of Membership Outreach and Engagement, the incumbent maintains membership records, processes applications and renewals, prepares and formats member communications and newsletters, and provides administrative and technical support for membership programs and activities. The role requires strong organizational skills, attention to detail, and proficiency with digital tools and systems.

Key Responsibilities

Member Support and Administration:

• Serve as the primary contact for membership inquiries by phone and email, providing timely, professional service.
• Administer membership applications, renewals, reminder communications, and recognition programs, while maintaining accurate database records.
• Coordinate routine membership administration, including updating records, processing information, preparing correspondence, and maintaining organized documentation.
• Support the planning and delivery of membership-related activities for the PDAC Convention and other member events.
• Coordinate with external suppliers and partners on membership materials, event support, and related projects.

Project and Database Management:

• Use project management tools such as Asana to track tasks, deadlines, and team responsibilities.
• Test online membership forms, conduct audits of membership categories, and support database maintenance to ensure accuracy and functionality.
• Work with IT and internal teams on data clean-up, record consolidation, duplicate removal, and workflow improvements.
• Prepare and review regular reports, including donation reports, reconciliations, membership comparisons, trend analyses, and other internal reporting.
• Maintain organized electronic records, tracking documents, and administrative processes to support accurate reporting and efficient membership operations.

Membership Communications:

• Prepare, format, and distribute membership communications, including newsletters, renewal notices, email campaigns, and other member correspondence.
• Use digital design and communication tools to create and update professional, visually consistent newsletters, templates, and membership materials, in keeping with established branding and guidelines.
• Draft, edit, and proofread routine written communications, ensuring accuracy, clarity, and consistency.
• Maintain and update membership-related website content to ensure information is accurate, current, and accessible.
• Coordinate the scheduling and distribution of membership communications using relevant digital platforms and tools.

Other Duties: Undertake additional responsibilities as required, aligned with PDAC’s strategic priorities.

Qualifications Required

• Post-secondary diploma/degree in business administration, office administration, communications, event management, marketing or a related field, or equivalent job-related experience.
• Minimum of 2–3 years of recent, relevant experience in administrative roles, with a focus on customer service and membership/database management.
• Experience in event planning and coordination is an asset.
• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook, including document preparation, formatting, and spreadsheet management.
• Experience using digital design, email marketing, or publishing tools (such as Canva, Adobe Express, Mailchimp, or similar platforms) to prepare newsletters, email communications, and other professional materials.
• Familiarity with association management systems, membership databases, and content management systems such as Craft CMS is an asset.
• Experience with project management tools, such as Asana, is beneficial.
• Strong written and verbal communication skills, including the ability to draft, edit, format, and proofread professional correspondence and member communications.
• Exceptional customer service skills with a demonstrated ability to handle difficult situations with tact, diplomacy, and professionalism.
• Demonstrated organizational and time management skills with the ability to handle multiple concurrent tasks in a deadline-driven environment.
• Proven analytical and critical thinking skills to identify and resolve workflow inefficiencies.
• Comfort working with digital systems, maintaining accurate records, and learning new software applications.
• Ability to work independently and collaboratively within a team environment.
• Work with integrity; able to maintain confidentiality in handling sensitive information.
• Superior attention to detail and a commitment to accuracy.

The successful candidate will be working in a hybrid work model, with the requirement to attend the PDAC office 1-2 days per week, as well as in-person meetings and on-site attendance for required events. The PDAC office is located at 170 University Avenue, Suite 800, Toronto, Ontario.

Applicants are requested to submit a cover letter and resume to [email protected].

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

PDAC does not use automated decision-making or artificial intelligence tools to screen or assess candidates for this role.

PDAC is committed to fair and inclusive hiring practices and will provide accommodations, upon request, to support participation in all stages of the recruitment process.

Hiring Range: $88,000 - $110,000 on an annual basis. Placement within this range is based on relevant experience and internal equity.

Position Context: This posting is for a new position.

Working Arrangement: Hybrid, attendance at the office required 1 day per week, plus in-person meetings and on-site attendance for required events.

Position Overview

Reporting to the Senior Director of Policy and Programs, the Manager, Mineral Policy and Regulatory Affairs plays a key role in advancing PDAC's advocacy priorities related to mineral exploration and development, regulatory efficiency, and land access, while also providing operational leadership and coordination across the Policy and Programs team. The Manager will support staff development and curation of program content, research and communications. The Manager will act as a liaison between the Senior Director and Policy Analysts, foster effective communication across the policy team, and ensure strategic goals are achieved.
The Manager will oversee PDAC's Lands and Regulations programming, which seeks to enhance certainty and efficiency of the frameworks that regulate land access, land use-planning and land rights as they relate to mineral exploration and development. The Manager will lead collaboration between senior management, external stakeholders and PDAC's strategic committees.

The role provides an opportunity to contribute to policy and regulatory issues that directly affect mineral exploration in Canada, including critical minerals, federal resource-development strategies, major project initiatives, Northern and Arctic policy, and infrastructure that supports mineral exploration and development in remote regions.

Candidates may come from a range of professional backgrounds, including mineral exploration and mining, geoscience, natural resources, government, public policy, regulatory affairs, critical minerals, major project development, land-use planning, energy, infrastructure or related sectors. Direct mineral exploration experience is an asset; however, candidates with strong transferable policy, regulatory and natural-resource experience are also encouraged to apply.

Key Responsibilities

• Operational and Administrative Coordination: This position supports the Senior Director in overseeing daily team operations, helping to ensure effective workflow, collaboration, and coordination across policy files, including priorities affecting the mineral exploration sector. The successful candidate will develop and maintain internal processes to support project tracking, team planning, reporting, budgeting, work planning, meeting logistics, and external correspondence. This includes helping to ensure deliverables and internal deadlines are completed in a timely and organized manner.
• Staff Support and Development: The successful candidate will provide day-to-day supervision, work direction, coaching, and development support to Policy Analysts, in coordination with the Senior Director. This includes supporting workload planning, prioritization, quality review, onboarding, and performance feedback. In this capacity, the Manager will also serve as a point of continuity in the Senior Director's absence and contribute to longer-term planning for the department.

• Program and Policy Development: This role supports the development and execution of key policy initiatives affecting mineral exploration, mining and the broader minerals sector, including managing select projects as delegated by the Senior Director. The Manager will assist in preparing briefing notes, consultation submissions, presentations, policy responses, and other written materials, ensuring clarity, consistency, and alignment with organizational priorities.

  The position also monitors emerging legislative, regulatory and policy issues relevant to mineral exploration and helps coordinate internal responses to government consultations and policy discussions. Areas of focus may include federal legislation, critical minerals, resource development, the Building Canada Act and related major project initiatives, land-use planning, land access, Northern and Arctic policy, remote infrastructure, and other federal strategies affecting mineral exploration and mining in Canada.

• Communication and Collaboration: The Manager acts as a liaison between the Senior Director and team members to support clarity of priorities, deliverables, and expectations. This position helps ensure alignment and consistency across policy positions, initiatives, and written materials.
  The successful candidate will also work collaboratively with managers across departments, including Convention, Communications, and Membership, to support consistent practices and the effective execution of shared organizational goals, including initiatives that engage PDAC members and professionals working within the mineral exploration industry.
   

• Committee and Stakeholder Coordination: This role leads the planning, coordination, and delivery of PDAC's Lands and Regulations portfolio, including annual priorities, committee work plans, consultation responses, member engagement, issue tracking, and related policy deliverables affecting mineral exploration and development.

  The successful candidate will plan and coordinate meetings of the Lands and Regulations Committee, including preparing agendas and materials, tracking action items, and ensuring timely follow-up. The Manager will also provide updates and recommendations to committees on ongoing projects, regulatory issues, and engagement initiatives.

  The Manager will engage with government, industry representatives and other stakeholders on issues affecting mineral exploration in Canada, including matters affecting junior mineral exploration companies and companies operating in remote, Northern and infrastructure-constrained regions.

  The Manager will engage with government, industry representatives and other stakeholders on issues affecting mineral exploration in Canada and will represent PDAC at conferences, workshops, and other events to support awareness, partnerships, and policy priorities.

• Research and Analysis: This position is responsible for identifying, monitoring, and analyzing policy issues related to land use, land access, land rights, land-use planning, federal legislation and regulatory frameworks, as well as other matters affecting mineral exploration and the mineral exploration industry.

  Research may also address critical minerals, federal resource-development strategies, the Building Canada Act and related major-project initiatives, Northern and Arctic policy, remote infrastructure and emerging federal priorities affecting mineral exploration and mining in Canada.

  The successful candidate will conduct research and prepare briefing materials, position papers, reports, and other resources to inform decision-making and advocacy efforts. A key part of the role is translating complex technical, regulatory, and policy information into clear, accessible materials for PDAC members and stakeholders.

• Reporting & Updates: The Manager will prepare regular updates to help track departmental goals, progress, and achievements. This includes developing and maintaining templates and processes that support efficient reporting and communication with the team, senior PDAC staff, committees, and the Board.
   

Qualifications Required

• Bachelor's degree in a relevant field (e.g., Political Science, Environmental Studies, Geoscience, Engineering).
• 5-10 years of experience in policy analysis, advocacy, government relations and/or related work within the mineral exploration, mining or natural resources sectors.
• Demonstrated leadership experience, including management, supervision, team leadership or significant responsibility for directing the work of others.
• Experience supervising, coaching or providing work direction to staff, analysts or project teams.
• Comprehensive understanding of federal legislation, regulatory processes and federal strategies affecting natural resources and resource development.
• Knowledge of land use, land access, land rights, land-use planning and regulatory issues affecting mineral exploration and mining in Canada is an asset.
• Knowledge of, or experience working with, critical minerals policy, federal resource-development strategies, Northern or Arctic policy, remote infrastructure or major-project development is an asset.
• Familiarity with the Building Canada Act and other federal initiatives affecting major projects, regulatory efficiency and resource development is an asset.
• Familiarity with capital markets, financial disclosures, and data analysis.
• Knowledgeable in land use, conservation and protection strategies.
• Direct experience with mineral exploration, junior mineral exploration companies or the broader mining industry is an asset.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook) and advanced Excel skills for data analysis.
• Excellent written, verbal, and editorial communication skills.
• Strong organizational skills and ability to manage multiple projects with varying objectives.
• Proven ability to engage and build relationships with internal and external stakeholders.
• Demonstrated ability to translate complex technical, legislative or regulatory information into clear policy positions, briefing notes, consultation responses and advocacy materials.
• Flexibility to leverage technology to improve operational efficiency and capacity.
• French language skills are an asset.

The successful candidate will be working in a hybrid work model, with the requirement to attend the PDAC office 1 day per week, as well as in-person meetings and on-site attendance for required events. The PDAC office is located at 170 University Avenue, Suite 800, Toronto, Ontario.

Applicants are requested to submit a cover letter and resume to [email protected].

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

PDAC does not use automated decision-making or artificial intelligence tools to screen or assess candidates for this role.

PDAC is committed to fair and inclusive hiring practices and will provide accommodations, upon request, to support participation in all stages of the recruitment process.