The Opportunity
Have you ever wanted to work on a very large event? This position offers the opportunity to be a part of an award-winning Convention.
PDAC 2026: The World’s Premier Mineral Exploration & Mining Convention will take place from March 1-4 in Toronto. The convention brings together an ever-growing audience of more than 27,000 attendees from over 125 countries for its educational programming, networking events, business opportunities and fun. Since it began in 1932, event is a gathering where familiar faces reunite, new connections are forged, and the future of mineral exploration takes shape one conversation at a time. It hosts more than 1,300 exhibitors and 700 presenters.
Temporary Contract dates:
Friday, Feb. 27 - Wednesday, March 4, 2026 (6 days in person work)
Dec. 2025 to Jan. 2026 Additional casual/flexible hours (approximately 20 hours of remote work)
The Role
Under the guidance of the Volunteer Coordinator, this position will assist with training and shift management of Convention Ambassadors (volunteers). Convention Ambassadors greet attendees and assist them in navigating the convention smoothly. Volunteers are primarily students, and are given the opportunity to volunteer in exchange for a complimentary registration to the event (among other benefits). The Volunteer Assistant is an important role in the success of the Convention Ambassador Program.
What you will do
- Assist the Volunteer Coordinator with four training sessions
- Set up and tidy the room in between training sessions
- Track volunteer training completion and shift attendance (via Excel spreadsheet)
- Schedule volunteers into positions for their upcoming shifts (via Excel spreadsheet)
- Open and close the Volunteer Office and Lounge daily and ensure the space is clean and ready for volunteers
- Greet volunteers as they arrive and assist them with sign-in procedures, providing the required materials and uniforms
- Check with volunteers during their shifts to ensure quality of performance, answer questions, manage volunteer satisfaction, and adjust positions if required
- Answer ad hoc volunteer questions
- Assist with other duties as required
- Pre-event, flexible, remote work to include: Training from the Volunteer Coordinator, and ad hoc administrative tasks related to volunteer applications, scheduling, and email management
You Have
- 1-3 years administration or event experience
- Volunteer management experience appreciated
- Superior administrative and organizational skills
- Intermediate knowledge of Microsoft Excel and managing spreadsheets
- Excellent people skills
- Ability to multi-task in a fast-paced, time-sensitive environment
- Ability to learn quickly and focus on the details
- Demonstrated ability to work both independently and as a team player
- Interest in continuing this role in future years (2027 onwards) and taking on added responsibilities
