Short Course Presenter Agreement

General terms

• PDAC requires all presentations to be non-commercial. Sales presentations and promotional aspects are not suitable.
• You consent to the photographing, videographing, and voice recording by the PDAC at the Convention, and grant PDAC the right to use, reproduce and publish such photographs, videos or recordings for advertising, publicity, or other business purposes of PDAC in any manner and medium. No compensation will be due for these uses.
• If you do not wish that members of the audience to video or record your presentation, you must inform the audience before you start your presentation.
• If a change to the originally accepted course theme is requested, PDAC must be informed and approve such a change.
• Automatic speech recognition (ASR) will be used for all sessions to accommodate those in attendance with visual and hearing impairment. To make this technology most effective, PDAC requests that you agree to: Have only one person speaking at a time (do not speak over other presenters); use a normal speaking cadence (do not speak too quickly); and refrain from using acronyms where possible (instead using the full words or terminology). Please provide key words, organization names, and acronyms you plan to use in your presentation to PDAC to upload into the AI system for a better audience experience.
• PDAC is responsible for pre-show marketing, room rental, set-up fees, and audio visual costs. PDAC requests that you market PDAC 2026 and your session through your network as well.
• PDAC has the right to obtain sponsors for the Convention that will be featured throughout all courses and the venue.
• Attendees are charged a fee to attend the course. Fees are collected by the PDAC.
• PDAC reserves the right to cancel Short Courses that do not meet minimum attendance requirements.
• PDAC supports and abides by the principles articulated in the Canadian Human Rights Act and the Ontario Human Rights Code. We do not tolerate harassment in any form. Harassment includes any unwanted physical or verbal behaviour that offends or humiliates another person or group, or produces an unsafe environment. It includes offensive verbal comments or non-verbal expressions related  to age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, mental disability, physical disability, family status, language, marital status, gender identity, gender expression, physical appearance, religion, sex, sexual orientation. It further includes sexual or discriminatory images in public spaces (including online), deliberate intimidation, stalking, following, harassing  photography or recording,  sustained disruption of talks or other  events, inappropriate physical contact, and unwelcome sexual attention. Any such conduct will result in immediate action, including, but not limited to, expulsion from the program and all future programs as offered by PDAC. View the full code of conduct here.
• PDAC presenters are recognized as experts and leaders in their field, which results in new business for presenters, at the Convention and beyond. Any compensation offered will be outlined in a separate agreement and is binding.
• Registration: A complimentary All Access Pass will be extended to you. The Manager of Convention Programming will make these arrangements for you and confirmation will be sent.

Copyright and plagiarism

• Individuals working with and/or volunteering for PDAC must strive to fully comply with copyright legislation and regulations by seeking permissions where appropriate, referencing information, and acknowledging the contributions of others. 
• Educational activities, research and teaching material developed by an invited presenter and presented as part of a PDAC session, the presenter holds the copyright. PDAC requires presenters to obtain all necessary rights and permissions and assumes no responsibility for failure to obtain necessary rights and permissions.
• You have proper authority to use, reproduce and present and represent the material in your presentation including but not limited to pictures, representations, video, photographs, graphics, text, whether copyright is written or not and that these rights to such do not conflict with or infringe on the intellectual property or other rights of any other person or entity.

Presentation materials

• A digital course manual will be distributed to all course registrants. The course manual includes all course PowerPoint presentations collated into one document. PDAC will also share any additional presentation materials (such as handouts or extra slides) with attendees.
• Your presentation and any additional materials must be provided to PDAC by Friday, January 30, 2026. This deadline must be strictly adhered to so presentations can be reviewed and tested and course manuals finalized prior to your course.
• You must inform PDAC by Friday, January 30, 2026 of any slides in your presentation to be excluded from the digital manual.

PDAC is committed to equity, diversity and inclusion at all levels of the Association. Promoting the improvement of equity, diversity and inclusion in Canada’s mineral exploration sector is a strategic priority for the PDAC. Read the PDAC Policy on Equity, Diversity and Inclusion. We are committed to planning a diverse program for the annual convention and improving opportunities for participation and leadership for volunteers, especially for those groups who have been underrepresented in the mineral exploration sector in Canada, including women, visible minorities and Indigenous people. Monitoring, measuring, encouraging and assessing equity, diversity, and inclusion is an important part of this process. As such, we would appreciate your response to these optional questions.

The data collected in the section below will be anonymized to be used for analysis. Only de-identified and summarized data will be stored and used for statistical purposes.