PDAC Reception Room Application

Location: The Reception Room is located in room 204 in the North Building of the Metro Toronto Convention Centre (MTCC) on Level 200

Rental dates: March 1-4, 2026

Duration: Set 2 hour time blocks from 8 a.m.-10 a.m., 11:30 a.m.-1:30 p.m., 3 p.m.-5 p.m., 6:30 p.m.-8:30 p.m.

Rental Fee:

2 Hour Block: $2,433.39 + $316.37 HST = $2,750.00 CAD

Rental Inclusions 

Services available at an additional cost

  • Audio visual, including equipment (exclusive provider)
  • Food and Beverage (exclusive provider)
  • Lead retrieval (exclusive provider)

  • Furniture/décor rentals (outside of standard room set up)

     

Please note:
Audio visual equipment and catering are not included in your rental fee. Once the room rental has been confirmed, PDAC will provide contact information for the vendors noted above.

Click here to view floor plan

Note: Once submitted, you will not be able to return to this entry. If we receive more than one submission, the most recent version will be used.

Scheduling will begin the second week of August and continue until Jan. 16, 2026, or until all rooms are sold out. 

Once your application has been submitted, scheduling may take up to 5 business days. Your session will be scheduled and an official confirmation and invoice will be sent.

Please be aware that Presentation and Reception Rooms are not guaranteed until payment has been received.

New for 2026

ASR will be provided at no cost in Presentation and Reception Rooms when a basic audio package is purchased from AV-Canada.

ASR (Automatic Speech Recognition) uses artificial intelligence technology to translate spoken language into readable text. It is a required support for individuals with hearing loss. ASR is accessed from a personal device for real-time viewing and/or translation of session content in 65 output languages.


Organization details

Address

Room request/preferences

From the dates and times below, please rank them in order of preference, with 1 being your first choice. Rooms will be assigned in order of applications received, based on the preferences outlined below. All times are noted in Eastern Time (ET).
Requested date
Requested length
Room is set to maximum capacity
To help us schedule, please indicate which is the most important to you: date or time?

Optional - Please feel free to use this space to provide more information about your date/time/room preferences or enter any additional information you'd like us to consider when reviewing your application

Terms and Conditions

* I understand and agree to the below terms and conditions 

Terms and Conditions

1. Payment Policy

Applications are processed based on the date and time they are received. When the application is submitted to PDAC, it will undergo an approval process. Approved renters will receive their room assignment with a confirmation agreement and an invoice. Once received, the renter has 10 business days to submit full payment. An approved Presentation or Reception Room application without full payment is considered a tentative hold. Failure to submit full payment within 10 business days of the invoice date constitutes a cancellation of the booking. 

If PDAC is approached by another organization interested in a booking that is currently on a tentative hold, PDAC will notify you and you will have 10 business days to submit full payment. Failure to submit payment by the end of this period will result in the cancellation of the Presentation or Reception Room booking without further notice.

Renters will not receive any marketing benefits until full payment is received.

2. Cancellation Policy

Rentals will be eligible for a refund less a $100 administrative fee, if a cancellation is received in writing within two weeks of the payment date. After the two week period, no refunds will be issued. Payments made after Dec. 19, 2025, are not eligible for a refund.

3.Insurance Coverage

Protecting your property and those attending your presentation is your responsibility. 

All Presentation and Reception Room renters must make arrangements to carry property and liability insurance for a minimum of $5,000,000. Many insurance companies offer a Certificate of Insurance through your existing policy, upon request. You may purchase the required insurance online through exhibitorinsurance.com. An application form will be included in the Presentation and Reception Room manual, which will be distributed in August. All renters must be able to show proof of insurance upon request. 

4. Distributing or Soliciting

Demonstrations, ceremonies, posters/signs, literature and other materials distributed by Renters must be confined to the room or the registration table outside your room during the rental period.

5. Filming and Recording

Renters are permitted to record (via photograph, video or voice recording) provided the renter provides and/or posts clear and conspicuous notice to other attendees that recording is occurring at the applicable event.